Verabooks Setup Engagement Letter

Engagement Letter – VeraBooks® Setup

324 Datura Street Ste. 150 West Palm Beach, FL 33401



Dear ,


We appreciate the opportunity to provide QuickBooks® accounting setup services to .  To ensure a complete understanding between us, this letter will describe the scope and limitations of the services we will provide for you.  Rick Charles will be the contact person for this engagement.


What We’ll Do


We will create a QuickBooks file for with transactions that begin on October 26, 2020.  If needed, we will install the QuickBooks software on the machines you specify. We will record the beginning account balances from a balance sheet you provide. We will set up your QuickBooks preferences and user IDs to reflect your current accounting requirements. We will enter company, customer, vendor, and employee data from information you provide us. We will enter sales items and sales tax information based on information you provide us. If applicable, we will enter inventory items and quantities on hand as provided by you. Also, we will enter payroll items and taxes. We will enter all accounting transactions and reconcile the bank accounts for . These will be entered from original documents and ledgers you provide.


What We Won’t Do


We will make no attempt to adjust the records to reflect Generally Accepted Accounting Principles nor to reflect proper tax record keeping. We will make no audit or other verification of the data you submit. We may provide reports that contain portions of financial information; these reports are for internal management use only. We will not provide any financial statements and will not perform any compilation, review or audit of any of the financial information. We do not at any time provide legal services of any type. We have not been requested to discover errors, misrepresentations, fraud, illegal acts, or theft. Therefore, have not included any procedures designed or intended to discover such acts, and you agree we have no responsibility to do so.


What We Need from You


To complete the QuickBooks setup service, we will need to obtain information on a timely and periodic basis from your company. These items include all the input, such as a balance sheet as of the effective date of conversion, check registers, bank statements, customer account information, customer invoices, sales ledgers and receipts, sales tax account information, vendor information, purchase orders and vendor invoices, federal tax ID number, payroll information, employee data, unemployment account information, and any other information that we may require to complete the work of this engagement. These items and any other items that we obtain from you will be based on information provided by you and will be used without any further verification or investigation on our part.


When We’ll Do It


This engagement will begin on October 26, 2020 and is estimated to end upon written notice from . This engagement is made on a time-and-materials, best-efforts basis.


Hardware and Software Warranties


During the course of the engagement, we may recommend a purchase and installation of computer or technological hardware, software, communications, or services by your company. Warranties, to the extent they exist, are provided only by the manufacturer/vendor of those computer products.


Services Outside the Scope of this Letter


You may request that we perform additional services at a future date not contemplated by this engagement letter. If this occurs, we will communicate with you regarding the scope and estimated cost of these additional services. Engagements for additional services will necessitate that we issue a separate engagement letter to reflect the obligations of both parties.




Our fee for these services will be , plus any out-of-pocket expenses. Invoices will be rendered monthly and are payable on presentation.




We are pleased to have you as a client and hope this will begin a long and pleasant association. Please date and sign a copy of this letter and return it to us to acknowledge your agreement with the terms of this engagement.

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Signed by Rick Charles
Signed On: October 10, 2019

Signature Certificate
Document name: Verabooks Setup Engagement Letter
Unique Document ID: 83785186ee0582aa7ddf0d6bf6ced366d7e31259
Timestamp Audit
October 1, 2019 11:36 am EDTVerabooks Setup Engagement Letter Uploaded by Rick Charles - IP